Write Your Press Release Like a Professional with This Guide

press release

If you're looking for a way to get the word out about your next big event or new product, then press releases are an excellent tool.

The release of new information is an important process for any organization. It can be used as a way to announce news and share relevant updates with the media coverage. It can help you to get your product or business familiar to the customers.

Do you know how to format a press release? If not, don't worry! In this blog post, we'll define a press news release, give you some tips on formatting it correctly and provide examples of well-written releases. By the end, you'll be ready to write your own press release.

Press Release Definition

The press release is a great way for you to gain the attention of people who may not have heard about your company. It can be used in both print and broadcast media, so it's perfect if want more exposure for your products.

Press releases are a great way for small businesses to get noticed and answer all ‘WH’ questions. They tell how, when, and where something happened as well as what the issue was that led up until it happened. Press release entails every little detail about the product. So you have everything covered in one document.

The goal for most people who write these documents, however, isn't just attention-grabbing power. They also want their documents read by as many potential readers as possible so they can share in all the directions.

The voice should be engaging and informative. In addition, it informs their target audience about what they're working on as well as provides necessary context so that readers can understand why this story deserves mention in your publication or website.

The goal of a press release distribution is not only to generate interest but also to gain attention and recognition for your company.

Elements of a Press Release

A press release contains the following six elements:

  • Headline
  • Summary
  • Date and location
  • Body
  • Boilerplate
  • End

If you're looking for a way to get your business in front of potential customers, then press releases are an excellent option.

(back to top)

Press Release Format

Press releases are short documents but are written in different formats. Check if your press release is written in the below-given format:

  • Company Logo

    Company logos are an essential part of any press release because they help people recognize your business, even if you're scrolling through other pages on Google looking for something new.

  • Contact Information

    You can also include a catchy headline in your press release so it stands out. Make sure that everything is clear, legible and easy to find for any media outlet that might be interested!

    Include your contact information at the top of any press releases so that publishers can easily get in touch with you and they will publish your news stories.

  • Release Date

    It's always a good idea to add an expected publication date in order for people who might want updates on your latest news, so make sure that they're up-to-date with what you've got going on!

    The date is written with the left margin of the page, next to the logo. It is written as Release (date) at (time).

  • Headline

    Headlines are an integral part of a successful marketing campaign. They not only need to have great messages but also exciting information that will keep readers interested for further reading.

    Write the headline in the center of the page with 14 pts font. Also, make it bold.

  • Sub Headings

    To make your text more interesting and easier to read, subheadings are a great way of dividing it up into different sections.

  • Dateline

    The body paragraph should start with the date and location. We use a dash to separate it from other information, so we write that in capital letters like this: "DATE-LOCATION."

  • First Body Paragraph

    All of the ‘WH’ questions are written in the first paragraph of the body section.

    They're displayed beneath the summary bullet points so they can focus on providing facts rather than dragging the information from throughout an essay at some point during its length, which will increase engagement rates because it makes readers stay engaged with the story.

    All answers are written in a single short paragraph.

  • Remaining Body Paragraphs

    In this section, you should summarize the story introduced in previous sections. Use a journalistic tone and add any relevant quotes or media links to help readers follow what's going on with less detail than before if necessary

  • Boilerplate

    The boilerplate should include a brief, engaging introduction about what your company does. This is important for writing effective press releases, so make sure to keep it interesting and short!

  • End

    Give the correct contact information so that companies can reach out to you if they need more info. Include your phone number, email address or other social media accounts in this space at the end of your document.

    After writing, proofread your document and then submit it to a news media for publishing.

(back to top)

How to Write a Press Release?

Write your press release by following these steps:

  1. 1. Write an Interesting Headline

    The most important part of your release is the headline. You can't just put anything in there without making it interesting and eye-catching, so use words with a specific diction that will appeal to your readers.

    You can use Search Engine Optimization technique practices to make your press release stand out from the rest of the releases on the internet!

  2. 2. Convey the Valuable News

    When you want people to share your content, make it as interesting and engaging for them by using a journalism style of writing. This will help ensure that they are more willing to read the news.

    Take the time to write a concise and interesting introduction. Then, as you continue your research paper with less important details but stick to relevant information only. Make sure it's all clear!

  3. 3. Include Quotations

    The power of quotes is undeniable. They can draw attention and create interest in your text from time to time. For instance, when you share an inspiring story or quote that really speaks for the topic.

    You can include quotations by people who were successful in life or have learned great lessons from their experiences of life.

    If you're looking for a way to make your announcements stand out, quote someone who is well-known in their field. Quotations can help the reader understand details better and give an idea about what it's all about.

  4. 4. Give Background Information

    If you are looking for some new ideas, the following will help. People love creativity and they want to be engaged in what is being presented!

    Write background information related to your topic of discussion.

  5. 5. Answer the Questions

    Give answers to the question which can come in the mind of the reader while reading the document. Try to answer all the ‘WH’ questions in the press release.

Press Release Examples

The following are samples, examples and templates that can help you understand the concept of press releases better. Check them out to get started on your next one!

Press release template (PDF)

Press release template

Press release sample (PDF)

Press release sample

Trump press release (PDF)

Trump press release

Apple press release (PDF)

Apple press release

Need help writing your press release? Let the expert writers at the professional essay writing service TheEssayWritingService.com do all of that hard work for you!

With our top-notch writing services, you can have an excellent press release written for your business that will rank high on Google news searches.

Our writers are skilled in the art of writing, and we offer a wide variety for every client. We have your content tailored just right so that it can be engaging for the audience!

We will write your paper from scratch. If you don't have time for writing it yourself, then get in touch with our professional writers, who are ready to help 24/7.

We offer original and custom papers at competitive prices; all according to industry standards. You can place an order for your paper, right now!


How long should a press release be?

The ideal length for a press release is about an A4 side or 300 to 400 words. That's just three or four short paragraphs with some quotes from experts in the field, and it will keep your readers engaged!